Every Artwork. Every Detail. Always Audit-Ready.
Art Trackers gives government agencies a structured, searchable inventory system purpose-built for public collections — not adapted from retail software or generic databases.
Inventory Features
Everything Your Collection Needs
Bulk import from CSV, Excel, or existing CMS exports.
Structured fields for artist, medium, dimensions, acquisition date, and value.
High-resolution photo galleries with condition-date tagging.
Geolocation and indoor location mapping.
Document attachments: deeds of gift, insurance certificates, appraisals.
Artist profiles linked across your entire collection.
Full-text and faceted search across all fields.
Role-based viewing: public, staff, and admin tiers.
Migration
Bring Your Existing Records
Most agencies come to Art Trackers with years of existing records — in spreadsheets, legacy databases, PDFs, or even paper files. We've seen it all.
Our onboarding team handles the data migration for you. We map your existing fields to Art Trackers' structure, flag gaps, and import your records — typically within two weeks of signing.
If you're starting fresh, we provide structured templates and guided entry flows so your team can begin cataloging immediately.
Your Collection Deserves Better Than a Spreadsheet
Let Art Trackers handle the structure so your team can focus on the art.