Services
Services that get your collection into order
The Art Trackers platform is your system of record. Our services do the hands-on work of filling it: counting, checking, photographing, tagging, and importing, so every record is accurate from day one. Do it with us, or let us do it for you.
- Scoped before
we start - Fixed prices,
never hourly - We never take
custody of your art - Your data
stays
Choose your path
Who we serve
Government and public agencies
Tag, audit, document, and photograph a whole public art collection, and migrate the records you already have.
Collectors & family offices
Organize a collection like a museum would, with ownership records, condition baselines you can use.
Artists
Set up a verified profile, register and certify your work, photograph it, and keep a record that follows every piece.
Galleries and institutions
Get your team set up, your catalog in order, and your exhibitions tagged and documented.
You choose how much we do
Use the platform on your own. Guides, templates, and support are available, and many teams never need more
We plan the structure, train your team, and check the work while your staff do the data entry and the field steps.
Our team does the work: on site, in your records, or both. You review and approve the result.
How we work
The same four steps every time
- 1
A scoping call
A short call about your collection: how many works, how many sites, what records you have, and what you need at the end.
- 2
A written scope and a price
You receive a plain-language scope with a fixed price or per-artwork rate before any work starts. Nothing is billed by the hour.
- 3
We do the work
Field work, photography, migration, or training, following the scope. You get a progress note at each milestone.
- 4
Handover
Everything lands in your Art Trackers account, with the reports and exports we promised. You keep full control of every record.
Government and public agencies
Your collection, verified on site
Most public art programs hold decades of records in spreadsheets, binders, and staff memory. The platform gives you one system of record. Our field teams make sure what goes into it is right: every artwork found, checked, photographed, tagged, and recorded.
Your subscription already includes account setup, an inventory import, staff training, and initial tag deployment. [Confirm the baseline against the Scope of Work: for example, clean digital records of up to about 250 works are included in the implementation fee.] The services below go further: whole-collection field work, large or messy migrations, and ongoing support.
Every engagement is scoped after a short walkthrough and priced per artwork, per site, or as a fixed package. You see the price before we start.
Our team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quoteOur team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quoteOur team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quoteOur team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quoteOur team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quoteOur team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quoteOur team travels to each site, programs and links a tag to every artwork, mounts it, confirms the location pin, and tap-tests every tag before we leave. It turns tagging from a task your staff squeeze in for a few priority pieces into a finished, whole-collection job
You receive
- A site-by-site route plan across buildings, parks, campuses, and transit stops
- Installation with mounting suited to the surface: stone, glass, wood, or outdoor signage
- Every tag tap-tested and every location pin confirmed before we depart
- A deployment log (artwork, tag serial, coordinates, install date, installer) filed to each artwork record
- A photo of each tag in place
Priced
per artwork installed, or as a day-rate package for larger rollouts. Volume pricing for 100 or more tags. Tags themselves are $15.99 each
Get a deployment quote
Available to agencies
Available to agencies
Each of these is scoped and quoted the same way. Ask us on the scoping call.
Public art map and wayfinding
A yearly visit that re-tests every tag, re-confirms locations, and reconciles your record with the physical collection.
Yearly reconciliation and tag health check
Agency-branded certificate cards and bulk tag ordering, with shipping planned for large rollouts.
Deaccession documentation support
Hands-on help documenting the basis for each deaccession decision in the platform, so the permanent record stays intact
Emergency and disaster documentation
Fast inventory and condition capture before a renovation, move, or storm, and quick reconciliation afterward.
Multi-agency and statewide rollout
One project plan for tag deployment, audits, migration, and training across many departments at once.
Procurement and vendor registration help
Help with your vendor registration requirements, so approvals move faster.
Registry health check [NEW: not in the playbook. Confirm before publishing.]
A remote review of your records for missing fields, duplicates, and unmatched IDs, with a plain report of what to fix. No site visit. A good first step before a pilot or migration.
Managed registry service [NEW: not in the playbook. Confirm before publishing.]
We keep your records current each month: new works, moves, condition updates, and a quarterly export. Like a part-time registrar.
New commission onboarding [NEW: not in the playbook. Confirm before publishing.]
We register a newly commissioned work at completion: record, tag, photographs, and baseline condition, handed to your team ready to use.
Loan and exhibition documentation [NEW: not in the playbook. Confirm before publishing.]
Condition reports out and back, movement logging, and a clean record for works you lend or borrow.
Community launch kit [NEW: not in the playbook. Confirm before publishing.]
Signage, a short press note, and social copy so residents know to tap. Built for your tag rollout.
Collectors, estates, and family offices
Organize your collection the way a museum would
We help you structure your collection inside Art Trackers: named collections, artwork records, ownership documentation, condition baselines, and inventory reports you can use for insurance, planning, and estate work. You stay in control. Collections can stay entirely private, and we never take custody of your art.
Collection organization packages
Starter Collection Setup
$750 to $1,250one time
New or smaller collections.
A 1 to 2 hour intake consultation, structured collections, guided setup of up to 10 artworks, inventory standards (status, location, condition basics), and an exportable inventory summary.
Standard Collection Organization Most common
$2,500 to $4,000one time
Established collections that have never been managed.
Strategy and planning, a full collection structure, organization of 20 to 40 artworks, ownership record setup, condition baselines, a status and location framework, and insurance-ready exports.
White Glove Collection Build
$6,000 to $10,000one time
High-value, legacy, estate-preparation, or hands-off clients.
Organization of 50 to 100 artworks, museum-style catalog structure, ownership and provenance documentation support, a condition framework, location standards for home, storage, loan, and gallery, and multiple reports.
Concierge Collection Management
$250 to $750per month
Active collectors with acquisitions, loans, or exhibitions.
Three to six month minimum recommended. Ongoing inventory updates, status, location, and condition changes, quarterly exports, and priority support.
Add to any package
Additional artworks beyond your package
$75 to $125 per artwork
Art Tracker Tag planning, setup, and activation (tags billed separately)
$250 to $500
Yearly inventory review and refresh
$500 to $1,000
Estate or executor documentation preparation
$1,500 to $3,000
More ways we help collectors
Spreadsheet to registry
Send us your spreadsheet or notes. We turn them into clean records with consistent details, photos, and statuses. Quoted with your setup.
Condition baseline
We set your condition-reporting habits and record a first condition entry for each work.
Yearly collection audit
A review for missing fields, unmatched artwork IDs, ownership gaps, and outdated locations, with an updated export.
Estate and executor package
Inventory exports plus ownership and custody history, packaged as an executor-ready documentation kit.
Artists
Protect your work. Preserve your name.
Your work will move through galleries, collectors, and resales. We help you document it properly from the start: a verified profile, a certificate and permanent ID for each artwork, an organized inventory, and clean photographs. You choose what is public. We never take custody of your work. Start with one artwork if you like.
Artist services
Artist foundation setup
$250 to $500/one time
Help setting up your profile (bio, medium, style), verification guidance, a review of your public artist page, and a basic inventory plan.
Artwork registration and certificates Start here
$40 to $75/per artwork
$300 to $600/10 artworks
Each artwork registered with its details and images, a certificate of authenticity, a permanent artwork ID with blockchain anchoring, and a place in your inventory.
White Glove Collection Build
$1,000 to $2,000/one time
Organization of 20 to 40 artworks, available, sold, and archived statuses, location standards for studio, gallery, and collector, condition notes, series and edition guidance, and an inventory export.
Concierge Collection Management
$15.99/per tag
$250 to $500(optional setup)
A tag linked to your artwork ID, programming and assignment, and activation support, so you stay connected to a work after it sells.
Concierge Collection Management
$15 to $40/month
$150 to $400/year
Art supply partner discounts, featured visibility, platform insights, priority support, and reduced registration fees.
Concierge Collection Management
$3,000 to $6,000/one time
A full inventory review of 50 to 100 or more works, consistent documentation across your career, provenance continuity planning, and exports for estates or institutions.
Artwork photography and listing-ready documentation
Clean, consistent photographs, uploaded as complete artwork records. We shoot on site, or guide you to shoot your own and review the results. Every work is photographed to one standard, so your portfolio, listings, and records match.
Mini shoot and upload
$250 to $600
Up to 5 works photographed, uploaded, and recorded. Good for a show or website update.
Portfolio-ready documentation
$900 to $2,000
10 to 20 works, standardized image sets, upload, and an export package.
Studio catalog build
$2,500 to $6,000
25 to 60 works, a full consistency pass, structured organization, and exports.
Add-ons: additional works, $25 to $75 each. Rush turnaround, $150 to $500. Framed or glare-heavy works are priced per scope.
Galleries and institutions
Clean records for every show and every sale
Galleries, museums, and other institutions can adopt Art Trackers with help: onboarding, a catalog set up to museum-aligned conventions, and tagging for a show. Pricing is scoped to your inventory and team size.
Gallery enablement package
Onboarding, workflow setup, and staff training, so your gallery tracks inventory and sales and keeps clean provenance from the first day.
Institutional Cataloging
Setup and training for museums and institutions adopting museum-aligned cataloging conventions, with auditable provenance and ownership history.
Exhibition and show tagging
We program, link, and activate Art Tracker Tags for a show or gallery inventory and set up movement logging, so every work is traceable in and out.
Loan and exhibition documentation
Condition reports as a work leaves and returns, movement logs, and a clean record for each loan.
Art Tracker Tags
A tap on the tag opens the artwork’s record
An Art Tracker Tag is a small NFC tag linked to one artwork. Hold a phone near it and the artwork’s page opens. No app, no battery. Tags come in several sizes so they fit a label, a plinth, or an outdoor sign.
Price
$15.99 per tag, every size. Volume discounts for orders of 50 or more.
Sizes
From 11 by 21 mm upward.
Built for
Indoor and outdoor use. Self-adhesive.
Delivery
Allow 14 days.
If a tag fails
We replace it free of charge. Email info@arttrackers.com with the tag’s serial number.
How long it lasts
The tag chip is rated to keep its data for 10 years. Real-world life depends on sun, weather, and wear.
We can also do
Programming, linking, and installation. Bulk orders for large rollouts.
How we work on site
The same standards on every job
- 1
Your rules first
We follow your site access rules and your conservation policy. If you would rather not have anything attached to a work, we place the tag on a nearby placard.
- 2
Every tag tested
We tap-test every tag before we leave the site. A tag that does not work is fixed on the spot or replaced.
- 3
Everything logged
What we did, when, and where goes into the artwork record, so you have a trail for auditors and council.
- 4
One standard throughout
One photo standard, one condition scale, and one set of location names across the whole collection.
FAQ
Services FAQ
No. The platform works on its own, and many teams do the setup themselves. Services are for teams that want help, want it done faster, or do not have the staff time.
Every engagement is scoped after a short walkthrough and priced per artwork, per site, or as a fixed package. You receive a written scope with the price before any work starts. Nothing is billed by the hour.
On site wherever your collection is, and remotely for migrations, records work, and reviews. Travel and site logistics are set out in your written scope.
It depends on how many works and sites you have. Your written scope sets out the timeline and milestones, and you get a progress note at each one.
Yes. Services can be added to a pilot, included in an annual contract, or bought on their own, and they are scoped and quoted the same way.
No. We never take custody of your art. Our teams work where the artwork is, following your site access rules and your conservation policy.
No. We document and organize your records, but we do not appraise artwork or give legal, tax, or insurance advice. Our reports and exports are ready to share with the professionals who do.
You do. Everything we create lands in your Art Trackers account, and you keep full control of every record. You can export it at any time.
Only the people working on your project, and only for that work. Collections can stay entirely private, and you choose what is public.
We replace it free of charge. Email info@arttrackers.com with the tag’s serial number.
Yes. We follow your conservation policy and are glad to work alongside your conservator, for example on condition baselines or on where a tag can be placed.
Book a scoping call or use the form on this page. Tell us how many works you have, how many places they are in, and what you need at the end, and you will receive a written scope and a price before any work starts.
Services form
Tell us about your collection
Tell us about your collection
Tell us how many works you have, how many places they are in, and what you need at the end. We will reply within [one business day] with a time for a short scoping call.