University & colleges
The trusted platform for campus art stewardship
Manage your university or college's public art collection, preserve donor and artist provenance, engage students and alumni, and protect institutional legacy — all from one secure platform.
Art Trackers
Why Art Trackers exists
Campus art collections deserve better stewardship. Too many institutions rely on disconnected spreadsheets, departmental silos, and retiring staff memory to track what's on campus, who gave it, and what it's worth.
Art Trackers was created to ensure every artwork — whether a founding-era portrait, a public sculpture commission, or a recent alumni gift — stays connected to its artist, its donor, its story, and its community for generations.
Solutions
Purpose-built for campus art stewardship.
Whether you manage a single quad sculpture or a collection spanning a university art museum, academic buildings, and satellite campuses, Art Trackers gives you the tools to document, protect, and share what matters.
View all features
Inventory & records
Centralize artwork data, condition reports, & location details.
Provenance tracking
Maintain a complete history of ownership and stewardship.
NFC verification
Instantly verify authenticity with a simple tap or scan.
Public engagement
Share stories, events, and art with your community.
Compliance & reporting
Generate audit-ready reports with ease and accuracy.
Secure & scalable
Enterprise-grade security that grows with you.
Our technology
Physical art. Digital trust. Proven forever.
Our patent-pending technology connects physical artwork to a secure digital record — it creates a permanent, tamper-evident record, enforced at the database level, not just by policy.
- QR CodeMakes each artwork's information instantly accessible to the public
- NFC ChipSecure authentication
- Tamper-Proof LayerAnti-remove adhesive
Built for higher education
All your campus art. All in one place.
Manage inventory, track provenance, and generate reports that stand up to any audit — from a facilities walkthrough to a museum accreditation review.
- Complete inventory management
- Provenance, gift & donor tracking
- Condition reports & maintenance
- Campus maps & location intelligence
- Compliance & accreditation reporting
- Secure role-based access
Security
Your data. Your collection. Always protected.
Already true — safe to publish
- Data ownership — your collection data belongs to you, exportable at any time, no lock-in
- Automatic backups
- Encryption in transit (TLS 1.2+)
- Sensitive fields encrypted at rest (e.g. contact information)
- Role-based permissions (Agency Admin Staff / Read-only)
- Full, append-only audit logs
- API security
Confirm before publishing
- Disaster recovery
- Multi-factor authentication
- Single Sign-On (already correctly marked "future" — keep that label)
How we compare
See the difference. Choose the platform built for public art stewardship.
| Feature | Art Trackers | Excel | Museum Platforms | Other Platforms |
|---|---|---|---|---|
| Built for Public Art & Government | Yes | No | Limited | No |
| NFC Tag Verification (AT-ID™) | Yes | No | Limited / Add-on | No |
| Patent Pending Technology | Yes(Patent Pending) | No | No | No |
| Provenance & Ownership History | Complete | Manual | Limited | No |
| Condition Tracking & Reporting | Yes | Manual | Limited | No |
| Location Mapping & GIS | Yes | No | Limited / Add-on | No |
| Public Engagement & Transparency | Yes | No | Limited | Limited |
| Government Compliance & Reporting | Yes | No | Limited | No |
| Audit & Documentation Tools | Advanced | No | Basic | Basic |
| Multi-Agency Collaboration | Yes | No | Limited | Limited |
| Cloud-Based & Secure | Yes | No | Partial | Partial |
| Easy to Use | Intuitive | Complex / Manual | Moderate | Moderate |
| Scalable for Growing Collections | Yes | No | Limited | Limited |
| Implementation & Support | Dedicated | DIY | Standard | Standard |
Art Trackers
Excel
Museum Platforms
Other Platforms
Yes
NoBased on the general capabilities of spreadsheets, museum collection systems, and asset management platforms.
Based on the general capabilities of spreadsheets, museum collection systems, and asset management platforms.Pilot pricing guide
Transparent, fixed-price pilots based on your institution size and collection size.
| Tier 1Small campus | Tier 2Medium campus | Tier 3Large campus | Tier 4University System | |
|---|---|---|---|---|
| Enrollment | Under 5,000 | 5,000 – 15,000 | 15,001 – 30,000 | 30,001+ |
| Collection Size | 1 – 100 | 101 – 500 | 501 – 1,000 | 1,001+ |
| Pilot Investment | Fixed-Price Pilot | Fixed-Price Pilot | Fixed-Price Pilot | Custom Quote |
All pilots include: Platform access, staff training, artwork registration, NFC tags, data migration (if applicable), and a final pilot report
Procurement Information
Already true — safe to publish
- Fixed-price pilots - $5,000–$10,000, 3–6 month milestone-based engagement
- No long-term commitment required for a pilot
- Annual subscription available: Starter, Professional, and Enterprise tiers
- Staff training included as part of every onboarding, not an add-on
- Vendor onboarding and implementation support: the same 12-stage SOP used for every client
Confirm before publishing
- Purchase orders accepted
- University/departmental invoicing
- W-9 available
- Dedicated customer success
- Sole-source or cooperative purchasing agreement eligibility (e.g. E&I, OMNIA) — many campuses require a co-op contract vehicle to purchase without a full RFP, which government procurement doesn't address the same way
Every work of art has a story. Art Trackers makes sure it's never forgotten.
Every piece of campus art reflects the people, history, and values of the institution that created or received it. Art Trackers gives every piece a permanent digital voice — preserving the artist's or donor's vision, documenting its journey, and ensuring its story can be discovered by generations of students to come.
Our impact
Connecting Art to People, Places, and Purpose.
- Cultural preservationProtecting the stories behind public art forever.
- Community connectionHelping every resident discover the history of the places they call home.
- Equity & accessMaking art and culture freely accessible to everyone.
- Economic impact for artistsConnecting artists with recognition, opportunity, and future commissions.
Ready to modernize your public art collection?
Request a personalized demonstration and see how Art Trackers can help your university or college inventory, preserve, and share every artwork in your collection.