Reporting & Compliance
From 3 weeks to 4 hours.
What used to take your registrar three weeks to compile for an audit now takes four hours. Art Trackers generates compliance-ready reports in one click — provenance chain, condition history, location records, and community engagement data all in one formatted PDF.
What your funder sees vs what you do to produce it
1-click export vs the old way
| Task | Without Art Trackers | With Art Trackers |
|---|---|---|
| Compile full inventory for annual audit | 3 weeks — emails, folders, institutional memory | 4 hours — one export from the dashboard |
| Produce provenance documentation for a single artwork | Days of research — if records exist at all | 30 seconds — permanent AT-ID record retrieved instantly |
| Report community engagement to grant funder | Manual foot traffic estimates or nothing | Exact NFC scan counts per artwork, exportable by date range |
| Prepare condition report for insurance renewal | Arrange site visits, compile photos, write summary | Export condition history — all inspections, ratings, and photos in one PDF |
Report types
Five reports. One click each.
Community Engagement
NFC scan counts, peak engagement periods, and public interaction data per artwork — ready for grant source tracking and council presentations.
Inventory Documentation
Complete artwork register with AT-IDs, locations, acquisition dates, valuations, and responsible officers — formatted for audit submission.
Provenance Records
Full ownership chain for every artwork, immutable and timestamped. Legal-grade documentation for insurance, legal disputes, and deaccession reviews.
Condition History
Chronological condition reports for each artwork, inspector records, and maintenance scheduling — ready for asset management compliance.
Grant Source Tracking
Filter your collection by funding source and generate a report showing community engagement metrics for each grant-funded artwork.
All reports export as formatted PDF — ready for submission
Community engagement data from every NFC scan, by artwork
Condition history with inspector records and photos
Provenance chain — immutable, append-only, legally defensible
Filter by funding source for grant-specific reporting
No manual data compilation — everything is already in the system