Account & permissions

1. Roles

Everyone in your organization has a role:

• Admin — full access, including organization settings, the team and deactivating the organization.
• Manager — everyday work plus inviting people, transferring artworks between stewards and hiding artworks from the public map.
• Staff — adds and edits artworks, generates certificates and plaques, and sets map pin visibility.
• Read-Only — for people who need to look things up. Monetary values are hidden in their exports.

2. Invite a colleague

Admins and managers can invite people from Agency Profile → Team → Invite Member: enter their email address, choose a role and select Send invitation.

The email links to sign-up. Your colleague must sign up with the address you invited to join your organization.

3. Organization settings

Your organization's profile, its visibility (Public, Unlisted or Private) and data exports are under Agency Profile → Settings. Only admins can change them.

4. Public visibility

Artworks are private until you switch on Publicly Visible. A public artwork appears on its own public page, on your public agency page, on the public map and when its tag is scanned.

Internal Notes are never shown publicly.